Template: Judge recruitment confirmation and preparation

Remember: Replace all bracketed text (e.g., {{hackathon}}   , {{submission deadline}}   ) with your specific information.

  • Purpose: Confirm a judge's role and explain what the judging process will look like (setting expectations before the judging period begins).
  • When: As soon as the judge is added to the hackathon page (Step 4 of judging setup).
  • To: Judges (use the Announcements feature to target the "Judges" list)

Subject: You've been invited: Next steps for judging the {{hackathon}}

Hi {{Judge Name}},

Thank you for agreeing to serve as a judge for the upcoming {{hackathon}}! Your expertise in {{Specific Area of Expertise}} is critical to evaluating the innovative work our teams produce.

The key details for the judging process are below:

  • Judging Period Starts: {{Judging Start Date and Time}}
  • Judging Period Ends: {{Judging End Date and Time}}
  • Platform: All scoring is done securely within the Devpost for Teams platform.

What to expect:

  1. Access: Once the judging period starts, you will receive a notification. You can then click the Rate Projects button on the hackathon page.
  2. Scoring: You will score projects against {{Number}} criteria (e.g., Technical Feasibility, Business Value) using a 1-5 rating scale.
  3. Support: Please review our quick reference guide on the process: [Link to Help Center Article: How to judge projects on Devpost for Teams]

We look forward to your valuable input!

Best, {{Organizer Name}}